How to Organize Event Activities with Functions

EventPro Planner allows you to create "Functions" within events. A function is basically an activity within an event. For example, in a conference, you may have information sessions, lunches, dinners, workshops, and so on.

 

TIP: If you can't decide how to break up your event into functions, consider these points:

1. If you need to create a Seating Chart for part of the event, you probably need to create a function for that portion.
2. If you have a Program for your event, each of the main headings assigned a time should probably be a function.
3. If you have the same session or meal occurring in multiple rooms or multiple days, with different attendees in each room or on each day, you probably need to create separate functions for each occurrence. However, if the attendance is open to all people across all rooms and/or days, then you probably only need one function to encompass the session or meal.
4. If you change rooms in the middle of an event, this usually indicates that you need to create a new function.

 

To learn how to create functions for your event, see the EventPro Planner User Manual at Chapter 5: Set Up an Event, Organization Setup: Functions. To learn how to add functions to an event, see Chapter 7: Organize an Event, Add Functions to Venue Locations.

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