A well-organized budget is a crucial part of organizing a successful event, but creating an event budget can be an overwhelming ordeal. Balancing income and expenses is difficult at the best of times, but it is particularly frustrating if you don’t have the right tools.
Many event planners still struggle through the process of keying income and expense amounts into outdated spreadsheets. In addition to the potential for error every time you type something, problems can result from broken links, different layouts in different documents, or multiple users saving different copies.
Why struggle with spreadsheets when you can streamline the budgeting process with EventPro Planner’s Budget Module? The Budget Module tracks revenue and cost items as you work, increasing the speed of data collection and eliminating errors.
To make data entry quick and easy, you can create Budget Templates for each type of event. With one click, you can copy a template into any event. Templates can easily be customized for a specific event by simply adding or removing categories or items.
As you add revenue and cost items to an event, the records contain Budget fields that reflect the categories and items you set up in your budget earlier. After you identify the price of the item, select the correct budget designation from the automatically generated drop-down list. EventPro Planner automatically populates the budget, compares the predicted budget to the actual, and calculates the percentage of the difference.
Don’t let an event’s budget run away on you! To learn more about the Budget Module, consult Chapter 6: Finance, Budget in the User Manual.
Content by EventPro Planner
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